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A Presentation on Google Docs
Ed Kohler

The creative folks at CommonCraft.com have come up with a great explanation of the benefits of using web based document systems like Google Docs, Spreadsheets, and (as of today) Presentations.

They've focused on the collaborative benefit. While Google Docs are seriously underpowered compared to their Microsoft counterparts, being able to easily collaborate on a secure shared document is worth understanding:

However, there are other reasons one may prefer using web based documents. Data backup is a huge one worth considering. When is the last time you backed up your computer. I bet Google has a better backup routine than you have in place.

Web friendliness is another concern. Documents drafted as Google Docs repurpose as blog posts very easily since the formatting is done in HTML. Copy/paste the HTML from your Google Doc into your blog program for a nicely formatted and spelled checked post.

Speaking of spell checking, I imagine Google could learn new terms on the fly and continually improve their spell checker, unlike client software that would have to be updated with new terms.

Looking at Google's current suite of web based Office style programs, I'd rank their importance:

1. Docs
2. Presentation
3. Spreadsheet

While Docs will be used the most, the benefits gained from collaborative Presentation building makes it a very close second for me. I can't remember a time when someone I know created a PowerPoint alone. It just doesn't happen. They represent the work of groups, so allowing each member to fact check and improve the content relevant to them should lead to faster creating of better presentations.




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» Which “Google Apps” program do you use the most? from Abhishek Rungta's Blog - Business strategy, Internet marketing, Usability, Web design, Productivity Tips, India
I recently read Ed Kohler’s comment where he has ranked the importance of various "Google Apps" programs in the following order: 1. Docs 2. Presentation 3. Spreadsheet However, I beg to differ. In my personal experience I ha... [Read More]

Comments

1. Posted by: Lee on September 18, 2007 4:56 PM:

Thanks for the kind words and sharing the video Ed!




2. Posted by: Abhishek Rungta on September 19, 2007 3:49 AM:

Hello Ed,

I beg to differ. In my personal experience I have found spreadsheet to be most used online collaborative tool of the entire office suite.

An online spreadsheet can be used in hundreds of ways for different purpose and help you collaborate much better for several reasons:

1. Spreadsheets keep data in a more organized way which can be further imported / exported as a comma delimited file and also imported / exported from a third party database

2. Some common usage can be sales tracking, basic level project tracking, bug management, issue tracking, any collaborative data gathering, managing petty accounts, etc. The list is endless. You cannot do all this using word processor or presentation tools online.

3. Every spreadsheet has several sheets, which enables various versions of inputs to be gathered from different sources, all put together in one place with a very easy-to-shuffle mechanism.

May be my opinion is based on the way I use Google Apps!

Abhishek




3. Posted by: Sally, design guru on October 21, 2007 7:28 AM:

Something happened with YourTube, I couldn't watch a video...




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